Start with the work your team must do. Decide whether browser apps are enough or whether you need installed Office apps. Then compare the exact plan, storage rules and billing commitment. These three suites include different tools, so the lowest displayed rate does not settle the choice.
Google
Google Workspace
4.6 / 5 · Editorial rating
For teams that want custom-domain Gmail alongside Docs, Sheets, Slides and Meet. Business Standard adds recording and more pooled storage than Starter. Compare the annual commitment with your actual team size.
Key features
Business email
Custom-domain Gmail for the team.
Shared documents
Docs, Sheets and Slides with collaborative editing.
Pooled storage
Storage grows with the licensed team.
Meet by tier
Participant limits and recording depend on the plan.
Pros
Custom-domain email, office apps, file storage and meetings in one suite.
Browser-based collaborative editing with mobile access.
Published standard prices for all three business tiers.
Standard includes meeting recording and 2 TB of pooled storage per licensed user.
Cons
The standard rates shown here require a one-year commitment.
Starter has lower storage and meeting limits than the higher tiers.
Administration and security capabilities vary by plan.
The business plans support up to 300 users; larger teams need to compare Enterprise.
Microsoft
Microsoft 365
4.5 / 5 · Editorial rating
Start with the apps your team needs. Business Basic uses web and mobile apps. The displayed Standard and Premium bundles add desktop apps and Copilot, with an annual subscription.
Key features
Web or desktop apps
App access depends on the plan.
Storage per user
The displayed offers list 1 TB per user.
Premium security tools
Premium adds device and threat controls.
Different AI packages
Copilot Chat and full Copilot are different.
Pros
A choice between web/mobile access and desktop Office apps.
The displayed business offers list 1 TB of cloud storage per user.
Premium adds device management and threat protection.
The offer range separates app needs from more advanced security and AI packages.
Cons
Similar plan names can refer to different Teams and Copilot entitlements.
The displayed rates require an annual subscription that renews automatically.
Some advanced AI use can create charges beyond the subscription price.
The business plan family has a combined limit of 300 provisioned licenses.
Zoho
Zoho Workplace
4.1 / 5 · Editorial rating
Start with the tools your team needs. Workplace Standard combines business email with documents, spreadsheets, presentations and shared files. Professional adds larger storage allowances and further administration features.
Key features
Business email
Standard includes Mail and Calendar.
Office and file tools
Writer, Sheet, Show and WorkDrive are included.
Storage by team size
Standard has a 100 GB file pool for 3–10 users.
Professional controls
Professional adds retention and eDiscovery.
Pros
Standard combines business email, office apps, shared files, chat and meetings.
The published edition matrix distinguishes mailbox storage from file storage.
Professional adds retention, eDiscovery and mobile access management.
A 15-day trial requires no credit card.
Cons
The file-storage allowance depends on the number and mix of licenses.
Five free Mail users do not remain free when moving to a paid suite.
Mail-focused plans are not interchangeable with the full Workplace editions.
A current quote is needed to compare the complete cost in your billing currency.
First, choose how your team works
Browser collaboration
Start with shared work
If your team mainly edits shared files and uses business email, compare the browser tools and migration work.
Installed Office apps
Check the exact edition
If Word, Excel or PowerPoint on the computer is essential, compare Microsoft’s desktop-app offers. Basic uses web and mobile apps.
Your current files
Try the real workflow
Use sample documents, shared folders and meeting requirements to evaluate a suite before moving the whole team.
Write down the required apps, the number of paid users and the storage you already use. Treat email, meetings, file sharing and administration as separate checks.
Compare the offer, not just the brand
Suite starting points · checked Nov 2, 2026
Suite
What to compare
Main distinction
Google Workspace
Gmail, Docs, Sheets, Slides, Drive and Meet
Collaborative browser editing with central administration
Microsoft 365
Basic, desktop-app editions and Copilot bundles
Basic uses web/mobile apps; Standard and Premium add installed Office apps
Zoho Workplace
Standard or Professional
An email and collaboration suite; Mail-only plans and Zoho One are different products
Google Workspace standard rates · USD · Nov 2, 2026
Business plan
Per user / month
Commitment
Starter
$7
One year; billed monthly
Standard
$14
One year; billed monthly
Plus
$22
One year; billed monthly
Microsoft displayed offers · USD · Nov 2, 2026
Offer
Per user / month
What the price describes
Business Basic
$7
Web/mobile apps; paid yearly
Standard + Copilot
$23.50
Business Standard bundled with Copilot; paid yearly
Premium + Copilot
$32
Business Premium bundled with Copilot; paid yearly
Apps for business
$10
Desktop/web apps and storage; paid yearly
These Microsoft prices describe the displayed offers, including the named Copilot bundles. They are not prices for standalone Standard or Premium. Apps for business should not be treated as a complete business email and Teams package.
Google’s displayed standard prices exclude tax. Microsoft’s annual subscriptions renew automatically. Check tax, renewal, cancellation and any add-on charges before placing an order. On a phone, scroll across each table to see all columns.
Storage rules can change the comparison
Selected storage allowances · checked Nov 2, 2026
Offer
Published allowance
Read it this way
Google Starter / Standard / Plus
30 GB / 2 TB / 5 TB per licensed user
Pooled across the organization
Microsoft displayed business offers
1 TB per user
Check the selected edition and its storage terms
Zoho Standard
30 GB mail per user; 100 GB team file pool for 3–10 users
Mailbox storage and shared files are different allowances
Zoho Professional
100 GB mail + 100 GB retention per user; 1 TB team file pool for 3–10 users
Larger mail, retention and file allowances
Zoho’s shared file allowance changes outside the three-to-ten-user band. Mixed Mail and Workplace plans also use different storage rules. Ask for the exact allocation when pricing a mixed team.
Google’s business plans support up to 300 users. Microsoft applies a 300-license limit across its business plan family. Larger organizations should compare the applicable enterprise offers.
Which suite belongs on your shortlist?
What does your team need first?
Your team works mainly in Gmail and shared browser documents
Compare Google Workspace
Check the meeting limit and pooled storage of Starter, Standard and Plus.
Installed Word, Excel or PowerPoint is a requirement
Compare a Microsoft desktop-app offer
Choose the edition around email, Teams, Copilot and administration needs. Basic alone does not include installed Office apps.
You want an alternative email and collaboration suite
Try Zoho Workplace
Test your files and workflow. Request U.S. pricing for Standard or Professional.
Your main goal is a lower bill
Compare the same requirements
Count all paid seats, the full term and necessary add-ons. Do not compare different packages as if their features matched.
Build a budget for the whole team
These examples use ten paid users for twelve months. The offers have different features. The totals illustrate billing, not equal products or a price ranking.
Google Standard
$1,680
10 users × $14 × 12 months.
One-year commitment, billed monthly. Standard prices before tax.
Microsoft Standard + Copilot
$2,820
10 users × $23.50 × 12 months.
The named Copilot bundle, paid yearly. Confirm Teams and extra usage charges.
Use the selected edition, billing commitment and actual tax treatment.
How we compare
Required apps
Start with actual files and daily work.
Storage
Separate mailbox, file and retention limits.
Total cost
Count seats, the term and required extras.
Administration
Check the selected plan’s controls.
We compared official plan and product pages checked on November 2, 2026. We did not purchase or test these suites. Ratings in the reviews are editorial estimates, not measured performance or customer averages.
We use standard Google rates, identify Microsoft’s displayed Copilot bundles, and leave unconfirmed U.S. Zoho pricing as a quote. This keeps differences in price basis visible.
Official sources
Google Workspace pricing — Business plan standard rates, storage, meeting limits and commitment. Checked November 2, 2026.
Microsoft’s displayed Standard and Premium Copilot offers include desktop Office apps. Apps for business also includes desktop apps. Business Basic uses web and mobile apps. Check the exact edition before buying.
02
Does every Microsoft 365 plan include Teams?
No. Microsoft sells versions with and without Teams. Check the offer name and included licenses. The same check applies to Copilot: Copilot Chat and full Copilot in apps are different products.
03
Can I compare the listed prices directly?
Only after matching the required features and billing commitment. The Microsoft examples include named Copilot bundles, while the Google examples use standard business rates. Zoho requires a confirmed U.S. quote in this comparison.
04
Is shared storage the same as storage per user?
No. Google pools its published allowance across the organization. Microsoft lists a per-user allowance on the displayed offers. Zoho separates mail, retention and shared file storage, with team-size rules.
05
Can I mix cheaper email seats with full suite seats?
Zoho describes mixed Mail and Workplace plans on annual subscriptions. Its storage rules change for mixed plans. Ask for a quote that shows the seat types and resulting storage allocation.
